If you are a small business owner, scaling and growing your business to a profitable height should be one of your desires to go into business. One of the tools that have been recommended by business leaders is Microsoft Office 365. Office 365 is a technological solution that has been designed to improve the business processes of small businesses and help them scale to a level where they want to reach. In case you have not started using Office 365, then you need to give it a trial, because it is one of the potent tools created by Microsoft to help small businesses grow and scale their operation.
Office 365 is equipped with a lot of features that make it stand out from other products of Microsoft. Whether you want to increase the productivity of your employees or you want to offer targeted value to your customers across the world, you can rely on Office 365 to achieve these promises. One big example of using Office 365 is that if you are familiar with all the keyboard shortcuts in your computer and you want to adapt to change, Office 365 can help you automate the process of using all the keyboard shortcuts that you already know. Microsoft is a reputable brand that wants businesses, whether small or big, to improve their productivity so that they can compete favorably with big companies in their marketplace.
If you are a big fan of PowerPoint, Excel, Microsoft Word, Notes, then you will know that using Microsoft Word Office 365 is a no-brainer if you want to integrate all these tools into your business processes in order to facilitate trade sales marketing and increase your revenue. Office 365 has a wide range of features that we need to take a look at, so that you can start exploring it to ensure that the issue of cyber security breaches will be really far away from your business.
5 Important Features Of Microsoft 365 About How They Ensure Cyber Security
#1. 50GB Of E-mail Storage
One of the important features of Office 365 is that it supports over 50GB of email storage. So when you sign up to a particular subscription package, each of the accounts that you create will be allocated 50GB of storage so that they can use it to navigate their email contacts, notes, tasks, calendar and attachments.
If any of your users want to save more space or they have more files to upload and they require more than the 50GB that is provided by default, they can use the OneDrive cloud storage model to share file attachment. This will make it very easy for them to save space, so that they can save their entire file all at once.
#2. Retrieving The Right Version Of a Document
If you are struggling with retrieving the right version of your documents then you have to consider using Office 365 to achieve this target. The latest version of Office 365 makes it possible for users to achieve version control and co-authoring of their documents. If you have the control to retrieve the right version of your document, you will be able to see which changes have been made in your document in real time. You will also be able to see the exact time the document was changed. As a matter of fact, Office 365 users are also able to revert back to the previous version that the document was initially created.
#3. Reply In-line To Email Without Opening It
With Office 365 you will be able to reply inline to email without even opening the email. There are some instances where a known person will send you an email and you already know the content of the email, so instead of wasting your time to open the email to read the content, you can simply reply to the email since you already know the content of the email.
The reading pane of office 35 will clearly display the content of the email in real-time. All you need to do is to click on the reply button in the same Mail Outlook window and then type in your reply contents. Once you are done typing in your reply content, the next thing is to hit the submit button so that the sender will receive feedback from you. The greatest benefit of using this feature is that it helps you save time so that you don’t get to open all the email that comes to your inbox. Instead of reading the entire emails one after the other, you can simply reply to them all at once since you already know the content of the email.
#4. Working Offline And Uploading Changes Later
If your internet connectivity is having problems and refusing to connect to the internet, you can rely on Office 365 to still carry on with your work, and then upload the changes later when you are connected back to the internet. Office 365 enables your OneDrive storage to synchronise directly to your device so that you can work offline and later upload any changes made to your work back online when you are connected to the internet. This process is done automatically without you lifting a finger.
#5. Working Anywhere From Any Device
The issue of cyber-security should not be treated with kid gloves, especially now that the world is vulnerable to the attacks of cyber criminals and internet fraudsters. Office 365 can let you work on your cloud files from any of your devices as long as they are internet-enabled. With Office 365, you can conquer the issue of cyber security with peace of mind knowing that your employees and customers are not vulnerable to the attacks of cyber criminals. You will also get access to Office mobile apps, PowerPoint, Excel, Microsoft Word, OneDrive, and Outlook directly from your tablet or smartphone while you are on the go. You can download these tools directly on your Android or iOS device from their respective store. You can read more about Office 365 on the Microsoft official website.
Okay, that’s it. You can see that Office 365 is a tool that lets you secure your business and personal data from the vulnerable attacks on cyber criminals and internet fraudsters. With all the features we have highlighted in this article, you can go ahead to purchase Office 365 licensing so that you can enjoy all these features and use them to grow your business in order to make more revenue.